Digismoothie brand logo
8 Tips on Managing Sold & Out-of-Stock Inventory on Shopify

8 Tips on Managing Sold & Out-of-Stock Inventory on Shopify

Learn how to manage your sold & out-of-stock Shopify inventory properly. Add badge, enable pre-orders, move it to the bottom, or hide it completely from the collection.

8 Tips on Managing Sold & Out-of-Stock Inventory on Shopify

From time to time your store inventory may become unavailable. Having sold out items on your Shopify store is nothing you should be worry about if you learn how to handle it properly. Often when the item becomes sold out, many store owners either don't do anything, or just unpublish it from the store. There is definitely a better way to handle it. That's why we have put together this article to share a few tips how to handle the out-of-stock items.

1. Move sold out products to the end of your collections

When product is out-of-stock it typically means it can't be purchased. Therefore it doesn't make any sense at all to show it at the top of your store collections. The best solution is to move the sold out items to the bottom of the collection.

Displaying sold out products at the top of a collection is not a good idea
Displaying sold out products at the top of a collection is not a good idea

Unfortunately, there isn't any native way of doing in Shopify admin. But there are several third-party apps that can handle it for you fully automatically. For example, our own Nada, takes care of your store collections and automatically pushes down sold out items. When they become available again, the app puts them back to the original position.

2. Add a "sold out" badge

Besides moving the sold out items to the bottom, you can also add a badge (stamp) saying the item is "sold out". That helps your customers to quickly distinguish between availability of your inventory. Most of the Shopify teams are using a special HTML class if the item is out-of-stock, so you can target with a custom CSS. That's how we managed to add the simple badges shown on the image below.

Adding "sold out" badge improves UX of your store
Adding "sold out" badge improves UX of your store

The custom CSS we have used is pretty simple.

.grid-view-item--sold-out::after {
    content: "SOLD OUT";
    background: #654ea3;
    color: #fff;
    font-size: 14px;
    font-weight: 600;
    padding: 5px 10px;
    position: absolute;
    right: 50px;
    top: 10px;
    opacity: 1.0 !important;
}

If you need help, we can implement a custom badge on your store, too. See our custom development services for more details. Alternatively, you can use one of the "badges" apps. There are plenty of good and free ones.

3. Enable pre-orders or back in stock notifications

Even if the item is sold out, you should offer your customers some way of showing interest. This can be typically done either by allowing pre-orders, or by collecting customer's email address to let him know when the item is available again.

To enable pre-orders, you can simply check the box "Continue selling when out of stock" in the product details. That means customers will be able to purchase the item as usual even if it's out-of-stock. You should somehow communicate how long it approximately takes to deliver it. There is also a plenty of pre-order apps on Shopify App Store, but you will need to pay for a good one.

Example of the "back in stock" notification on Zalando store
Example of the "back in stock" notification on Zalando store

Another way of engaging with your customers is to collect their email and let them know when the item is back in stock. A good example of this approach is shown on the image above. The best way to do this is using some of the "back in stock" apps.

4. Don't hide the products by unpublishing them

Many merchants don't want to display sold out products at all, and simply wants to hide them. Shopify basically offers a two ways of hiding products. You can either set the product status to draft, or unpublish it from the Online Store channel. Unfortunately, both ways will lead to non-existing page and generate a 404 error. That's a big problem for search engines like Google. Also, if you are running and ad campaigns on Facebook or Instagram, linking to a non-working URL can potentially lead to account disablement.

Changing product status to draft or unpublishing it from the online store channel leads to non-working page
Changing product status to draft or unpublishing it from the online store channel leads to non-working page

So what's the best way to hide the product from your storefront, but still keep the URL active for Google and others? Remove the product from the store collections. If you are using automatic collections, you can simply add a rule that inventory stock need to be greater than 0 as shown on the image below.

Best way to hide the sold out product is using collection filter
Best way to hide the sold out product is using collection filter

If you are using manual collections, you will need to remove the item from the collection manually. That can be very time consuming because you will need to manually add it back when the item becomes in-stock again.

5. Offer in-stock alternatives

On the product detail page of the sold out item, you can show similar products that are in-stock and customer can purchase them immediately. This is a great strategy especially if the sold out products still get a lot of traffic from other channels.

Example of the recommended in-stock products displayed on the product page
Example of the recommended in-stock products displayed on the product page

Many Shopify themes has section that can display related products, so you can simply add it below the product details. Unfortunately, it can't be customized for in-stock vs. out-of-stock products. Ideally you should adjust the messaging a bit like on the image above.

6. Check your marketing campaigns

This may sound silly, but you would be surprised how many merchants are paying for clicks leading to out of stock products. You can also keep the campaigns active, but make sure you implement recommendations #3 and/or #5, and #4 is absolute must.

7. Predict and forecast your inventory

If you are having sold out products regularly and more often than you want to, you could start forecasting your inventory levels. Predicting when the item will become out-of-stock will help you to order a new batch just in time. Good start is also setting up an email notification when quantity of a product will drop under certain threshold. There are a few Shopify apps to help you with that.

Inventory overview in the Shopify store admin
Inventory overview in the Shopify store admin

Shopify offers a basic overview of your inventory levels (available by going to Store admin > Products > Inventory). You can see incoming and available quantities, sold out behaviour (stop or continue selling), add or set custom quantity, and export/import all products.

8. Use ABC inventory analysis

ABC inventory analysis is useful to understand how to manage your products including their inventory. When to order items, how long you can keep item out-of-stock, for what products you should have backup stock and so on. It basically divides products into three categories:

  • A-grade – These are your top-selling products, that account for around 80% of your revenue. They are the most important products that you absolutely need to have in-stock all the time. You should also have a backup inventory in case the demand will suddenly increase.
  • B-grade – These products account for 15% of your revenue. Products in this category do sometimes move into the A level or the C level. Most of your products will likely be in this category. You should have them in-stock, but you can order new batch just in time to help your cash flow.
  • C-grade – These products account for 5% of your revenue. From time to time, you can have them sold out as they are not important to your business.
ABC inventory analysis generated in the Shopify store admin
ABC inventory analysis generated in the Shopify store admin

Hence the name ABC analysis. To quickly perform the ABC analysis on your store simply go to Shopify store admin > Analytics > Reports > Inventory > ABC analysis by product. You can learn more about the analysis in this Shopify article.

Latest articles

All articles

LET’S GET STARTED

Let’s kickoff your Shopify business together

All our stores are beautifully designed (#eyecandy) but more importantly optimized to sell. Your customers will love it and your competition will envy.

Get in touch